
Compliance & Task Management
Maintaining competitiveness, trying to save money whilst simultaneously remaining compliant provides a serious challenge in the FM sector. Even during the pandemic, the myriad of statutory compliance requirements within every building has to be certified and up to date. Nobody wishes to fall foul of their legal obligations, particularly when it comes to safety and business disruption issues. When the FM sector seeks to achieve continuous and sustainable savings, we keep asking ourselves what is the optimum level of facilities maintenance that will keep us legal and maintain the value, integrity and reliability of the buildings services whilst simultaneously delivering demonstrable value. Other challenges lie in keeping track of either your in-house maintenance and facilities operational teams planned activities and tasks and those of your specialist suppliers. The larger the property portfolio, the more difficult it is to keep on top of, particularly when measuring the outputs within a set of Key Performance Indicators (KPIs).
Following 30 years of maintenance and facilities management compliance and planning management across all sectors we offer an optimum solution – FM Navigate Compliance & Task Management.


Overview
FM Navigate – Compliance and Task Management is a comprehensive, cloud-based platform which allows buyers and buying organisations to establish comprehensive proactive, hard and soft services PPM and task management system which can be easily managed and administered with powerful dashboard reports. The foundation for the FM Navigate – Compliance and Task Management portal is how the data is collected, in terms of real estate and buildings and in terms of the building assets. Asset data from existing systems can be easily transferred in a block transfer. Load PPM schedules from SFG20 or any other pre-prescribed planned maintenance schedules. Maintenance schedules can be represented in three categories: 1) Statutory 2) Mandatory or 3) Discretionary enabling you to prioritise what’s important, whether it is for hard or soft FM services. Collaborate with your in-house operational teams or with your outsourced FM suppliers via the on-board message board to organise dates for when tasks will be carried out. Your FM suppliers’ resources will also be pre-vetted and inducted before stepping onto your sites.

Statutory Compliance requirements will be planned, executed and relevant test and certification documents uploaded to the cloud before KPIs can be closed placing the emphasis on your suppliers to close each process in a timely manner. Any remedial works required as a result of planned maintenance will also be processed seamlessly, including the planning of the work at dates to be agreed with the FM or Building Manager.
Real-time dashboard data will keep you and your stakeholder group informed at all times.
Collaborate with your colleagues via the Message Board and externally via a powerful Question and Answers Board.

Features
The Tender & Procurement module offers a rich structure and features which focus around the need of busy FMs and Building Managers. Thirty years of maintenance and facilities management experience of working with clients from all sector backgrounds to provide you with a Compliance, PPM and Task Management platform that delivers all the functionality you will ever need and indeed want to use.

Approved Suppliers &
Resources

Compliance,
PPM and FM

Automate
Compliance

Plan Once,
Automate Forever
- Single site to global portfolio planning
- Schedule statutory compliance, ppm & soft fm services
- Manage your in-house teams & outsourced suppliers
- Collaborate with building mangers and suppliers
- Rigorous pre-planning, enabling smooth delivery management
- Customisable dashboard reporting
- All comms in one place – no separate emails
- All service sheets, certificates and other documents stored in the cloud
- Integrate with other FM Navigate modules
- All documents and communication are date and time-stamped for transparency and audit purposes
Benefits

Lean &
Effective

Stay 100%
Compliant

Eliminate
Risks

Save Time
& Money
- Eliminate paperwork
- Optimise productivity
- Save time on planning, re-work and stakeholder communications
- Automatic notifications and collaborations with occupiers and suppliers
- Improve business planning
- Increase customer satisfaction
- Reduce downtime & repairs
- Immediate drill down and document download to any task at any time
- All comms in one system
- Real-time information to all stakeholders (internal and external)
- Eliminates human error, eliminate reproduction and re-work
- Powerful data repository
- Full transparency and accountability
What FM Navigate has to Offer

Control
Centre
Manage users & suppliers across all modules using a central dashboard

Tender &
Procurement
Manage all contracts with real time data and communication

Supplier
Management
Pre-quality and approve suppliers with automatic updates

Compliance
& PPM
Manage risk and maintain 100% statutory compliance requirements

Task
Administration
Administer ad-hoc or calendar based tasks of all suppliers

Management
System
Driven by ISO 41001 Management System based compliance

Fulfilment
Centre
Automated or operator based help desk with root cause analysis

Finance
Centre
Budget monitoring and control with real time cost reporting

Performance
Management
Smart KPI with automated scoring & reporting driven by client data

Continuous
Improvement
Map performance and service quality against best practices